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Using PDF eXpress to create IEEE Xplore-compliant PDF files

Why you need to use PDF eXpress:

ASP-DAC 2016 has registered for use of the IEEE PDF eXpress.

All conference articles submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF specification for compatibility.

IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made themselves for IEEE Xplore compatibility (PDF Check function).

Steps for submission:

  1. Create your manuscript(s)
  2. Proofread and check layout of manuscript (it is highly recommended that you do this BEFORE going to IEEE PDF eXpress.)
  3. Create IEEE PDF eXpress account
  4. Upload PDF(s) for Checking; and/or source file(s) for Conversion, as described here.
  5. IMPORTANT: After finishing with the PDF eXpress web site, return to ASP-DAC 2016 final manuscript submission site at http://www.aspdac.com/aspdac2016/author/paper_submission/ to submit your final, Xplore-compatible PDF(s), no later than November 16, 2015.

A Step-by-Step Guide for Using PDF eXpress:

  1. Access the IEEE PDF eXpress site
    First-time users: Previous users, but using it the first time for ASP-DAC 2016: Returning users:
    1. Click "New Users - Click Here".
    2. Enter 36859X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.
    3. You will receive online and email confirmation of successful account setup.
    1. Enter 36859X for the Conference ID, your email address, and enter the password you used for your old account.
    2. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to ASP-DAC 2016.
    3. Check that the contact information is still valid, and click "Submit".
    4. You will receive online and email confirmation of successful account setup.
    1. Enter 36859X for the Conference ID, email address and password.
  2. For each conference paper, click "Create New Title".
  3. Enter identifying text for the paper (title is recommended but not required)
  4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
    • If the PDF submitted fails the PDF check:
      Option 1:
      Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion
      Option 2:
      Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions
      Option 3:
      "Request Technical Help" through your account
    • If you are not satisfied with the IEEE PDF eXpress-converted PDF:
      Option 1:
      Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion)
      Option 2:
      Submit a PDF by clicking Try again, then Submit Source Files for Conversion
      Option 3:
      "Request a Manual Conversion" through your account
  7. If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF, Submit your IEEE Xplore-compatible PDF(s) to ASP-DAC 2016 final manuscript submission page.

Notes for Using Conversion Function

IEEE PDF eXpress converts the following file types to PDF:

Rich Text Format, Freelance, (La)TeX (DVI and all support files required)*, PageMaker, FrameMaker, QuarkXpress*, Word Pro, Microsoft Word, WordPerfect

*For documents created in formats that do not embed source files, include all support files with the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is possible to embed images in the source document, you should do so to avoid potential issues, such as missing graphics.

IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it cannot be converted. Be sure also to check that your images are properly referenced, and that DVI can handle the image file types used (DVI does not handle some newer image types, such as *.png).

 

Last Updated on: Oct 27, 2015